Draft for legal review. This document has not yet been approved by a Barbados lawyer and may change before My Meeting Turn launches.
Organizer Agreement
This agreement applies to anyone who creates or runs a meeting on My Meeting Turn. It is in addition to the Terms of Service and Privacy Policy. By choosing "Become an organizer" you accept it.
1. Your role
You run your meeting. You decide its rules, invite its members, receive contributions and make payouts directly, outside My Meeting Turn. My Meeting Turn only keeps the records and sends reminders. It does not hold money, guarantee payouts or vouch for you or your members, and you must never say or suggest that it does.
2. Running a fair meeting
- Set clear rules before anyone joins, including the contribution amount, how often it is paid, deadlines, payout order and dates, what happens if someone pays late or leaves, and any fee you charge. Do not change agreed terms without the members' agreement.
- Only add people who have agreed to join. For "offline" members you add yourself, you confirm they agreed to join, to the rules and to you recording their details and payments.
- If you use a random draw, every member must agree first. Do not influence the result.
- Only run arrangements where payouts come from members' contributions. Promising returns, interest or profits beyond what members paid in is not allowed.
3. Handling money honestly
- Keep meeting money safe and separate from your own money, and use it only for the meeting's payouts.
- Check payment proof promptly, within 3 days where you can, and only verify a payment when you have actually received it. Give a clear reason when you reject one.
- Pay each member their payout on the agreed date. If a payout will be late, tell the members as soon as you know, and why.
- Record payouts accurately, with a reference and proof where you have them.
- Never create false records, change evidence, or verify a payment you did not receive.
4. Members' personal information
- Use members' details only to run the meeting. Do not use them for marketing, share them with people outside the meeting, or keep copies longer than you need.
- Keep any screenshots, lists or messages about members private and secure.
- If a member asks you for their records or to correct them, help them, and pass on any request you cannot handle to our support team.
5. Problems and disputes
- Respond to members' questions and complaints promptly and politely.
- Co-operate with our support team if a member reports a problem, including answering questions and providing evidence.
- If you can no longer run the meeting, tell the members straight away and agree with them how outstanding payouts will be handled.
6. Your plan
You need an active plan to create and run meetings. Plans are paid in advance, do not renew automatically, and are separate from meeting money. See the Terms of Service for prices, grace periods and refunds. If your plan ends, your members can still view their records.
7. If you break this agreement
We may warn you, limit your account, suspend or close it, notify your members, and where the law requires it report matters to the authorities. You are responsible for losses you cause to members, and you agree to cover our reasonable costs if we face a claim because you broke this agreement, to the extent the law allows.
8. Contact
Questions: ubevents246network@gmail.com, or use Help & support in the app.